·       Support the FM operational and inspection teams with their day to day administration requirements. Support the contracts, commercial and CAFM team with any administration.
·       Support HR in the administration of work visa and associated admin duties and any requirements they may have from time to time.
·       Attend meetings, documents MOM and ensure the MOM is issued on time.
·       Maintain confidentiality in all aspects of client and staff information.
·       Open, sort and distribute incoming correspondence, including couriers and email.
 
·       Issue responses to correspondence containing routine inquiries.
·       Perform general clerical duties to include, but not limited to, coping, mailing and filling.·       Support the FM operational and inspection teams with their day to day administration requirements. Support the contracts, commercial and CAFM team with any administration.
·       Support HR in the administration of work visa and associated admin duties and any requirements they may have from time to time.
·       Attend meetings, documents MOM and ensure the MOM is issued on time.
·       Maintain confidentiality in all aspects of client and staff information.
·       Open, sort and distribute incoming correspondence, including couriers and email.
 
·       Issue responses to correspondence containing routine inquiries.
·       Perform general clerical duties to include, but not limited to, coping, mailing and filling.

·       Exposure in Engineering design office, experience in leading a small group of document controller , managing site document controller team , in addition to the execution of my own document controller duties .
·        I am responsible for the effective and efficient document controller of all engineering documents, in accordance with the established procedures.
·       Design and development of advanced project document controller system for the business.
·       Daily routine activities of Document Controller, including distribution of documents, maintaining electronic folders and directions, tracking and retrieval of documents and drawings.
·       Maintain register of all receipts and issues or submissions of documents and correspondence. 
·       Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
·       Ensure the effective running of the day-to-day operations of the document center.
·       Hands on experience in identifying, sorting of engineering documents and drawings (plot plans, details, loop drawings, data sheets, standard, manuals etc...) .
·       Ability to plan, organize, lead and coordinate the Document controller function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and company's quality requirements and timely deadlines.
·       Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
·       Coordinate the activities of document controller, including distribution of documents, tracking and reporting on document review progress.
·       Assist with the implementation, management and administration of the electronic documents management system.   
·       Perform document control & Quality management activities.
·       Maintain procedures for maintaining document and manage change control of documents.
·        Reporting on the performance of the document control system for review and as a basis for improvement of the document control system.
·       Ensure that project team and contractors comply with the document controller system process and procedures.
·       To ensure compliance with quality assurance requirements at all time
·       Maintain document logs for correspondence, material approval submittals, shop drawings, FRI (incoming & outgoing) .
·       Coordinate engineering key performance indicators.
·       Receiving and distributing all documents, preparation transmittal sheets for inspection requests, material & shop drawing submittals and filling etc.....
Work closely and liaise with contractor's document control group in all matters relating to document control

·       Establishing and maintaining a library of reference documents.
·       Made the drawing and material submittal status as requests .
·       Experienced make markup submittals & record, list . . ..etc.
·       Making each day updates of the submittal of document, materials & shop drawing s .
·       Prepare the submittal of cv's to submit to the consultant approval .
·       Managing the site request and project specifications as well as.
·       Holding &managing the all kind of office document with numbering as library.
·       Have an experience of filing of all of documents
·       Making the and material submittal log status daily.
·       Have an experience of submission of as built           at the end of the project
·       Presentation and filing of documents ..
·       Creating and maintaining the project filing system in accordance to company
·       Maintaining and  hyper—linking soft of correspondences ,technical
/materials submittals, FRI, shop drawing ,etc.
·       Updating the issue register on weekly basis and forwarding to the client.
·       Creating extra backup of the complete date regularly to avoid any loss of date in case of accidental failure of computer system "hard drive.
·       Controlling all incoming documents, forwarding to the construction manager and distributing to the concerned staff/ parties.
·       Preparing site inspection request and material inspection request as per site engineer, QA/QC engineer requirements.
·       Sending / receiving documents / letters from consultant and recording them in soft and hard copy.
·       Received, issued, log, update and keeping of all the project related documentations, drawings, specification, datasheets, design calculations etc .
·       Provide a review of all the final documentation being generated in both hard copy and electronic versions by project subcontractor and suppliers in order to ensure that all contractual requirements will be met.
·       Prepare and send site correspondence like memos, letters, transmittals and other correspondence for the contractors and suppliers for materials and equipment.
·       Store material record holding work for example FDT, purchase order etc.
Drive standardization of document control methodologies and effective and timely data management across project sites